Effective Date: 1st August 2025
Company Name: Tick VG Ltd
Contact Email: info@tick-vg.co.uk
Who We Are
Tick VG Ltd is a UK-based accounting firm offering bookkeeping, payroll, tax, and advisory services to sole traders, partnerships, and limited companies. We are committed to protecting your privacy and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
What This Policy Covers
- What data we collect
- How we use and store your data
- Who we may share it with
- Your rights under UK data protection laws
What Personal Data We Collect
- Identity & Contact Information: Full name, address, phone number, email, date of birth, NI number
- Business Details: Company name, UTR, VAT number, Companies House details
- Financial Information: Tax returns, payroll data, bank statements, invoices, receipts
- AML Verification: Passport, driving licence, proof of address
- Communication Records: Emails, call notes, messages
We do not knowingly collect children’s data or special category data unless required (e.g. for payroll).
How We Use Your Data
| Purpose | Legal Basis |
|---|---|
| Providing accounting/bookkeeping services | Contractual necessity |
| HMRC reporting and AML checks | Legal obligation |
| Handling inquiries or client communication | Legitimate interest |
| Invoicing and record keeping | Contract / Legal obligation |
We do not use your data for automated decision-making or marketing.
Cookies & Website Use
Our website uses only essential cookies for performance and functionality. We do not use advertising or analytics cookies. You can control cookies through your browser settings.
Who We Share Your Data With
- Cloud service providers (e.g. accounting software)
- HMRC and legal authorities (where required)
- Professional advisors (with your permission)
- IT and admin providers under strict confidentiality
We do not sell or share your data for marketing purposes.
Data Security
- Data is stored securely using encrypted systems and password protection
- Access is limited to authorized personnel only
- Regular backups and anti-virus software are in place
Data Retention
- Financial records: 6 years (HMRC requirement)
- AML documents: 5 years after client relationship ends
- Communications: Up to 6 years
- General enquiries: Up to 1 year if you do not become a client
After these periods, data is securely deleted or anonymised.
Links to Other Websites
Our website may include links to third-party sites. We are not responsible for their privacy practices. Please review their privacy policies separately.
Your Rights Under UK GDPR
You have the right to:
- Access the personal data we hold about you
- Correct inaccurate or outdated data
- Request data erasure (where appropriate)
- Restrict or object to certain processing
- Request data portability (where applicable)
- Withdraw consent at any time (if consent was the legal basis)
- Complain to the ICO (ico.org.uk)
To exercise your rights, contact us at info@tick-vg.co.uk. We will respond within one month.
Policy Updates
This privacy policy may be updated from time to time. The most recent version will always be available on our website.